Shifts
Create, allocate, track, and close shifts with notes, documents, pay, and charge in one place.
Run your agency from shift to invoice.
Loadway helps haulage and recruitment agencies manage shifts, drivers, timesheets, payroll, and customer invoicing in one place — without the spreadsheet scramble.
Built for agencies
Built around how agencies actually work.
Post work, allocate people and vehicles, approve time, pay drivers, and invoice customers — in one connected process your team can follow through to the end.
01
Create shift
02
Allocate
03
In progress
04
Approve time
05
Pay & invoice
Drivers
Invite workers, hold licence and document packs, and keep active, pending, and rejected queues tidy.
Planning
Ops, shift, vehicle, and transport planners so your desk can see the week before the calls start.
Finance
Timesheets through payment authorisation, payroll export, and customer invoices from completed work.
Shift operations
From open job to allocated driver — without the chase.
Post shifts from templates, assign workers and vehicles, message the right people, and keep every status change where your desk can see it.
- End-to-end status: open, pre-allocated, allocated, in progress, complete
- Reusable templates with rates, rules, and applicant requirements
- Daily and weekly planners for customer and haulage work
- Job calculator for margin, fuel, and multi-stop pricing
- Worker profiles with licence, files, banking, and experience
- Site assessments and shift history on the record
- Rota view to book holidays and protect the schedule
- Drivers keep details current in the companion mobile app
Drivers
Drivers ready to go when the shift is.
Stop chasing missing documents late at night. Loadway keeps licences, paperwork, and availability with the people you allocate.
Pay & invoice
Finish the paperwork as cleanly as the shift.
Approve time, authorise payment, export payroll, and raise customer invoices from the same completed work — so accounts is not a second job.
Timesheets
Awaiting approval through time-approved and payment-authorised queues, including adjustments.
Invoicing
Draft invoices from completed shifts, request approval, and mark paid against each customer.
Reporting
Profitability and vehicle reports so you can see margins before month-end catches up.
And more
Fleet, customers, and the admin that usually spills elsewhere.
Vehicles & trailers
Register the fleet, plan utilisation, and build vehicle costs into your pricing.
Customers
Manage hirers, sites, and users — with a customer portal for shift visibility and time approval.
Bulk uploads
Bring in mileage charges and completed times in bulk when the week has already happened.
Agency admin
Company profile, team users, permissions, billing, and branding kept in one place.
Talk to us
See Loadway against a real week’s work.
Tell us how your agency fills shifts today and we will show you a clearer way through — bookings, drivers, and invoices included.
hello@loadway.co.uk